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For HVAC contractorsEstimate, invoice and get paid faster
Free tools and templates for HVAC shops, paint shops and mechanics — plus an app that turns a photo of the damage into an itemized estimate, then an invoice.
4 free toolsNo sign-upDownload as PDFiPhone · iPad · Android
Try it now →3-day trial · Full access · Cancel anytime
Free tools & templates
Fill in the form, watch the document build itself, save it as a PDF. Your data stays in your browser.
Free · no sign-up
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HVAC service call rates and diagnostic feesHow to set an HVAC service call and diagnostic fee from drive time, diagnostic time and overhead, and how to carry it onto the estimate and invoice.Open the tool →
Free · no sign-up
DOCUMENT
Free HVAC invoice templateA free HVAC invoice template and generator with equipment model and serial, labor hours, refrigerant by the pound, commissioning readings and permit numbers.Open the tool →
Free · no sign-up
DOCUMENT
Free HVAC estimate templateA free HVAC estimate template and generator: equipment as material with capacity, labor separate, refrigerant by the pound, commissioning and permits as their own lines.Open the tool →
Free · no sign-up
DOCUMENT
Free HVAC work order templateA free HVAC work order template for the technician in the field: equipment nameplate data, authorized scope, sealed-system steps, commissioning readings and signatures.Open the tool →
HVAC Service Estimator app
From photo to paid invoice
- Snap the equipment — fault type, scope and repair-vs-replace per unit
- Scan the data plate — make, model, serial and tonnage for the right parts and labor times
- Send the estimate — branded link or PDF, body and refinish hours on separate lines
- Invoice in one tap — when the customer says yes
Try it now →3-day trial · Full access · Cancel anytime
Guides for shop owners
Estimating, labor times, invoicing and starting out.
Shop guideHVAC estimate softwareHVAC estimating software that builds an itemized estimate from photos and notes, with equipment as material, installation as labor, and refrigerant by the pound.Read guide →
Shop guideHVAC invoice softwareHVAC invoicing software that converts an approved estimate into an invoice, keeps equipment and labor separate, and records commissioning readings on the bill.Read guide →
Shop guideHVAC labor rates guideHow to calculate an HVAC labor rate from overhead, loaded wages and actually billable hours, and when to use separate rates for install, service and sealed-system work.Read guide →
Shop guideHow to write an HVAC estimateStep-by-step HVAC estimating: nameplate data, load calculation, equipment as material, labor separate, refrigerant by the pound, commissioning and permits.Read guide →
Shop guideEstimating software for HVAC contractorsHow a photo-to-estimate app fits an HVAC contractor's day alongside design software and a service dispatch system, and what it is not built for.Read guide →
Shop guideHVAC permits and inspection costsWhy HVAC changeouts need a mechanical permit, how to price permits and inspections on an estimate, and what the inspector actually checks.Read guide →
Shop guideThe owner-operator HVAC appOne truck, no office staff: how to write itemized HVAC estimates and invoices from your phone without losing an evening to paperwork.Read guide →
Shop guideHVAC equipment markupHow to mark up HVAC equipment and materials without bundling them into labor, what the markup actually pays for, and how to show it on an estimate.Read guide →